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Reviewed for 2026, updated September 8, 2026.
A start-to-finish checklist for the coordinator running a volunteer-staffed event or weekend, covering role definition, posting, confirmations, reminders, gap filling, day-of check-in, hour recording, and the follow-up that brings people back.
Open the templateA one-page roster planning sheet with a row for every role or station at an event, showing the shift window, how many volunteers it needs, who has confirmed, what is still open, and who on the standby list to ask first.
Open the template