Self-service sign-up
Post your shifts and share one link, so volunteers claim the slots that work for them without any back and forth.
HelperRoster
Fill Every Shift With Ease
Post volunteer shifts, let people claim the slots that fit them, send automatic reminders, and track hours without a single group text thread.
No credit card required to start. Cancel anytime.
0
Group texts to manage
1
Link for volunteers to sign up
100%
Shift coverage visibility
Volunteers sign up themselvesAutomatic shift remindersSee gaps at a glanceHours tracked automatically
The problem
Coordinating volunteers by text is chaos
Chasing people across group texts and spreadsheets to cover a Saturday event is exhausting, and you never quite know if every slot is filled until the day arrives. Someone always thought someone else had it.
Reminders fall through the cracks too. Volunteers forget the shift they signed up for weeks ago, no-shows leave you short-handed, and tracking hours for grant reports becomes a scramble at the end of the season.
- Fully staffed events without the stress
- Fewer no-shows thanks to reminders
- Volunteer hours ready for grant reports
- Coordinators freed from endless texts
Features
Built for volunteer coordination
HelperRoster stays focused and does this one job extremely well.
Gap alerts
See open slots at a glance and send a quick nudge to fill them, so no shift goes uncovered on event day.
Automatic reminders
Volunteers get a reminder before their shift by email or text, which cuts no-shows and last-minute surprises.
Hours tracking
Every completed shift adds to a volunteer total, giving you clean numbers for thank-you notes and grant reports.
Recurring shifts
Set up weekly or monthly shifts once and let them repeat, perfect for a food pantry or a regular service.
Roster overview
See who is scheduled where in one clear view, so coordinators always know the plan for the day.
How it works
Set up in minutes
Three steps from sign up to real value.
1
Post your shifts
Create the shifts you need to fill, set how many hands each one requires, and add any details volunteers should know.
2
Volunteers sign up
Share your link and people claim the slots that fit, watching the roster fill in real time.
3
Remind and track
Automatic reminders go out before each shift, and hours add up on their own for easy reporting.
Pricing
Simple, honest pricing
Start small and grow when you are ready. No ads, no reselling your data, no surprises.
Community
$0
per month
For small groups just getting organized.
- Up to twenty volunteers
- Self-service sign-up
- Email reminders
Most popular
Nonprofit
$25
per month
For organizations running regular shifts.
- Unlimited volunteers
- Text reminders
- Hours tracking
- Recurring shifts
Network
$59
per month
For larger nonprofits coordinating many teams.
- Multiple teams
- Hours reports
- Coordinator roles
- Priority support
Every plan includes email support and a 14 day money back guarantee.
Built and maintained by
Julien Jimenez
HelperRoster grew out of helping a local pantry that ran entirely on a chaotic group chat. I wanted volunteers to sign up in one tap and coordinators to finally see the whole picture without begging for coverage.
FAQ
Questions, answered
Do volunteers need to create an account?
They can claim a shift straight from your link, and creating a light account only helps them track their own hours.
Can I set up shifts that repeat every week?
Yes. Recurring shifts let you build a weekly or monthly schedule once and reuse it automatically.
How do reminders reach volunteers?
Reminders go out by email on every plan and by text on the Nonprofit and Network plans.
Can I track hours for grant reporting?
Yes. Completed shifts add to each volunteer total, and you can export the numbers for reports.
Is there a free option?
Yes. The Community plan is free for up to twenty volunteers, which is great for small groups.
Can volunteers swap shifts with each other?
Direct swaps are not automated yet, an honest limitation, so a coordinator reassigns a slot when someone drops.
Fill Every Shift With Ease
Volunteer shift scheduling and rosters. Start today and see the difference in your first week.
Start free trial